Texas Digital Library Conference System, TCDL 2012

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Using Batch Load to Create a Repository Collection
Mira Greene

Building: AT&T Executive Education and Conference Center
Room: Room 102
Date: 2012-05-25 02:00 PM – 04:00 PM
Last modified: 2012-05-01


Abstract: Batch import can be used to load multiple files simultaneously to populate a collection within a repository. Although batch import can only be performed by the Texas Digital Library (TDL) staff, considerations need to be taken into account when sending files for loading. Each item to be imported can contain the item metadata, item files, and a contents file listing the bitstream file names.

Once the batch load has taken place, items in the collection can be edited to create or edit the metadata, change the bitstreams, move items to another collection, or permanently delete an item. Use of the browse features (by issue date, authors, titles, or subjects) allows items to be identified easily.

A case study of a successful batch load and editing of images of a microscope collection will be presented. This collection set contained 89 photographs as .jpg files. While the microscope collection was described on the Blocker History of Medicine Collections website, no metadata files were available for the photographs. Once the .jpg files were batch loaded, each item was edited to add the metadata and additional images of microscope cases and signatures. This was accomplished by using the “browse collection by title” and “edit this item” features once the correct image was identified. Metadata taken from the Blocker History of Medicine Collections website comprised creator, date created, description abstract, relationship of collection, and subjects.

Goals: To generate more interest in adding collections to institutional repositories in TDL. Participants will know how to prepare files for batch loading by TDL staff. In addition, participants will learn the methods of browsing through the items and the options available to edit both metadata and bitstreams. Metadata available from descriptions on a website will be analyzed for Dublin Core use in an institutional repository.

NOTE: Attendees should bring their laptops to the workshop to participate in hands-on instruction.

Literature: Phillips, S. (n.d.). Dspace Batch Import Format. Retrieved from http://www.scottphillips.com/files/2009/06/dspacebatchimport.pdf.

Walsh, M. P. (2010, September). Batch loading collections into Dspace using Perl scripts for automation and quality control. Information Technology and Libraries, 29(3), 117-127. .


Descriptive metadata; Repository management