Presenter Information

Thank you for participating in the 2017 Texas Conference on Digital Libraries, and we look forward to your presentations!

The following guidelines will provide you with important information and instructions to prepare your presentation. This page will be regularly updated, and new information will be provided via email.


  • Please review the Conference Program and verify the time and date of your presentation. If you have a conflict with your session time, please let us know as soon as possible:
  • Each session will be allocated a moderator responsible for introducing the speakers, controlling the timing of the sessions and facilitating questions. Your moderator will be in contact with you before the conference (mid-May).

Full Presentations:

  • 35 minutes, including time for presenter introductions and Q&A

Panel Presentations

  • 75 minutes, including time for presenter introductions and Q&A

24x7 Presentations

  • 7 minutes, and presentation to include no more than 24 slides

Poster Presentations

  • 1-minute (Minute Madness) with 2 slides to present an overview of your topic; and poster session in the evening

Birds-of-a-Feather Sessions:

  • 60 minutes, including time for discussion


  • 3 hours, including a 15-minute break and time for Q&A


  • In order to speed transitions between sessions, we ask that you submit a PowerPoint and/or PDF version of your presentation slides or poster prior to the conference:  
    • Presentations, Posters (see below), Workshop Submissions: May 12, 2017
    • Full paper submissions (optional): June 1, 2017
  • As a precaution, we ask that all speakers also bring a copy of their presentation to the event on a flash drive.
  • Please note that you will not be able to make any changes to your presentation on the day of your session, nor use your own laptop for your presentation. If you must make changes to your presentation before the day of your session, you must bring a copy on a flash drive and notify conference organizers at the registration desk by 8:00am on the day of your session.


Poster Session Information

  • The poster session and reception will be held Wednesday, May 24 in the Commons Learning Center Atrium. Prior to the poster reception, we will hold a Minute Madness session in the Big Tex Auditorium. 
  • Poster Reception:
    • During the conference reception, attendees will have an opportunity to view your poster and discuss it with you, so please plan to stay for at least 45 minutes to an hour at the reception.
  • Minute Madness Information:
    • During the Minute Madness session, presenters for each poster should be prepared to present a one-minute (60 second) preview talk about the main ideas in their poster. The one-minute time limit will be strictly enforced by a timer and a buzzer. These 60-second presentations are intended as a fun way to entice people to come and look at your poster during the poster reception that follows, so creativity is encouraged!

Submission Requirements (Posters)

  • 2 slides (PowerPoint or PDF) using this PowerPoint Template. One slide should be a title slide and the other whatever you would like to represent your poster (e.g., bullet points, images, etc.).

Poster Details

  • Easels will be provided to set up your poster beginning Tuesday, May 23 at 8:00am in the Commons Learning Center Atrium. 
    • You may set up your poster at any time before Wednesday, May 24 at 3:30pm. 
    • Posters may remain up in the Commons Learning Center Atrium through Thursday, May 25 at 4:00pm.
  • Posters should be 36" x 48" in size (either portrait or landscape orientation)
  • Posters may be mounted on foam board, or foam board will be provided along with clips and push pins for mounting at the conference venue. Please bring any additional supplies to secure your poster, as needed.
  • If you choose to print your poster in Austin, the following FedEx is located near the Commons Learning Center and conference hotels and will print large-format posters and mount on foam board:
    • FedEx Print and Ship Center
    • 9222 Burnet Road, Suite 101, Austin, TX 78758
    • (512) 339-1191
  • If you need to store your poster during the conference, please bring it to the registration desk located in the Commons Learning Center Atrium. 


  • All speakers planning to attend and present at the conference MUST REGISTER for the conference.
  • TDL member institutions and students receive a discounted rate, and there is an early registration rate available through April 14.


  • All speakers planning to attend and present at the conference must make their own accommodation arrangements.


  • All speakers planning to attend and present at the conference must make their own transportation arrangements.
  • There are a number of shuttle, taxi, and ride-sharing options available in Austin. More information is available on the conference website under Transportation.


  • Room configuration for the conference is theatre style. All rooms are equipped with one or more microphones, a projector, and a computer with internet access and functionality for PowerPoint and PDF.
  • Presenters will not be able to use their own computer during the sessions and workshops. A computer with pre-loaded presentation slides will be available and speakers will be in control of transitioning between slides. 
  • Session moderators and audio/visual technicians will be available to assist presenters and manage any technical difficulties.
  • Workshops and sessions requiring hands-on demonstrations or specialized software will require that attendees bring their own laptops. Speakers should contact the conference organizers ( if they would like to send emails to registrants about any additional information or pre-loaded software needed prior to the conference.
  • Wireless acces will be available to all attendees throughout the conference.


  • Bring your presentation back-up copy on a flash drive
  • Bring your speaker notes
  • Pick up your badge from the registration desk
  • Make sure you are at the session room 10-15 minutes before your session starts


  • If you have any questions or need additional information about the 2017 TCDL, please contact the Texas Digital Library:

The Texas Conference on Digital Libraries is hosted by: